Welcome to Majuba Grant Management Portal
The Majuba Grant Management Portal is a modern, paperless solution for managing grant budgets, learner stipend claims and payments, workplace attendance, learning activities, and supervision. The portal automates the compilation of learner portfolios of evidence in PDF format, and provides real-time executive reports available for download.
Platform Features
The Majuba Grant Portal provides a structured digital system for managing grant-funded training
programmes, enabling transparent monitoring, reporting, and compliance.
The platform connects SETAs, training providers, employers, and learners through a centralised
system designed to support programme governance and auditable record management.
Programme Creation
Programme administrators create grant-funded projects within the system. This includes:
- â–¸ Programme details
- â–¸ Approved training providers
- â–¸ Employer partners
- â–¸ Learner capacity allocations
- â–¸ Reporting milestones
This establishes the digital framework for programme monitoring.
Learner Registration
Training providers or programme administrators register learners participating in the programme.The system records:
- â–¸ Learner identification details
- â–¸ Programme enrolment information
- â–¸ Placement eligibility.
Each learner receives a secure digital profile within the system.
Workplace Placement
Where workplace learning is required, learners are assigned to participating employers or host organisations.Employers may confirm:
- â–¸Learner placement
- â–¸Workplace supervisors
- â–¸Participation and attendance.
This enables structured tracking of workplace learning activities.
Programme Activity Tracking
Throughout the programme, stakeholders record key activities within the portal, including:
- â–¸learner participation
- â–¸training progress
- â–¸workplace exposure
- â–¸attendance and milestones.
This creates a digital record of programme activity.
Documentation and Evidence Submission
The platform allows authorised users to upload programme documentation and supporting evidence, such as:
- â–¸learner logbooks
- â–¸training records
- â–¸attendance registers
- â–¸workplace reports.
All submissions are time-stamped and stored within the programme record.
Monitoring and Reporting
Programme administrators and SETAs can monitor programme performance through system dashboards and reports. The platform enables:
- â–¸real-time programme oversight
- â–¸consolidated reporting
- â–¸tracking of programme milestones
- â–¸generation of audit-ready records.
Audit and Compliance Support
The platform maintains structured digital records of programme activities. This assists institutions and SETAs in:
- â–¸verifying programme participation
- â–¸maintaining compliance documentation
- â–¸supporting internal and external audits
Programme Completion
Upon programme completion, the system retains programme records to support:
- â–¸reporting
- â–¸verification processes
- â–¸regulatory compliance
Records remain available in accordance with programme and institutional record-keeping policies.
Platform Objective
The Majuba Grant Portal is designed to:
- â–¸improve transparency in grant-funded programmes
- â–¸strengthen programme governance
- â–¸enable structured monitoring and reporting
- â–¸support audit-ready record management
The platform provides digital infrastructure that supports the effective administration of skills development initiatives.
Roles & Responsibilities
The Majuba Grant Portal enables structured
collaboration between stakeholders involved in grant-funded training programmes.
Each user role within the system has defined responsibilities to ensure accurate reporting, programme
oversight, and regulatory compliance.
SETA Administrator
SETA Administrators
oversee grant-funded programmes and ensure compliance with funding and reporting
requirements.
SETA Administrators are responsible for:
- â–¸ Creating and managing grant-funded programmes within the system
- â–¸ Approving training providers and employer participation
- â–¸ Monitoring programme progress and learner participation
- â–¸ Reviewing submitted reports and supporting documentation
- â–¸ Tracking programme milestones and compliance requirements
- â–¸ Generating programme monitoring and audit reports
SETA Administrators Maintain oversight of programme performance and compliance with grant conditions.
Programme Administrator / Project Coordinator
Programme Administrators
support the operational management of grant-funded projects.
Programme Administrators
may be responsible for:
- â–¸ Registering learners on approved programmes
- â–¸ Coordinating programme activities
- â–¸ Managing communication between stakeholders
- â–¸ Monitoring system submissions and documentation
- â–¸ Assisting with reporting and data verification
Programme Administrators help ensure that programme records remain accurate and up to date within the system.
Training Provider
Training Providers are
responsible for delivering training programmes funded through SETA grants.
Training
Providers are responsible for:
- â–¸ enrolling learners into approved programmes
- â–¸ managing training delivery
- â–¸ capturing learner participation and progress
- â–¸ uploading required training documentation
- â–¸ supporting workplace placement processes where applicable
- â–¸ submitting programme progress reports
Training Providers must ensure that all information submitted through the portal is accurate and supported by appropriate documentation.
Employer / Host Organisation
Employers provide
workplace exposure opportunities for learners participating in grant-funded
programmes.
Employers may be responsible for:
- â–¸ confirming learner workplace placement
- â–¸ providing workplace supervision
- â–¸ verifying learner attendance and participation
- â–¸ supporting practical learning activities
- â–¸ providing workplace performance feedback
Employers may also validate workplace reports or logbooks where required.
Learner / Participant
Learners are individuals
participating in training programmes funded through SETA grants.
Learners are
responsible
for:
- â–¸ maintaining accurate personal information on the portal
- â–¸ participating in programme activities
- â–¸ completing required training and workplace activities
- â–¸ submitting required documentation where applicable
- â–¸ ensuring that information provided is accurate and truthful
Learners must ensure that any documentation submitted through the portal is authentic and not misleading.
System Administrator (OLUMS)
The System Administrator
manages the technical infrastructure of the platform.
The System Administrator is
responsible for:
- â–¸ maintaining system availability and stability
- â–¸ managing platform security and infrastructure
- â–¸ providing technical support to authorised users
- â–¸ implementing system updates and improvements
The System Administrator does not participate in programme approvals, funding decisions, or academic evaluations.
Shared Responsibility
All users of the platform share responsibility for:
- â–¸ maintaining accurate programme records
- â–¸ protecting confidential information
- â–¸ ensuring compliance with programme requirements
- â–¸ supporting transparent programme reporting
The platform provides digital infrastructure that supports programme administration, monitoring, and governance.
